Virginia · Document Recording
Recording a Deed or Document in Winchester city, VA
Winchester city (population 28,272) records real-property documents through the Winchester/Frederick Circuit Court Clerk's Office (combined Circuit Court jurisdiction; Hon. William D. Gardner, Clerk). Below is what it costs, how to submit, and how Jurably can prepare, notarize, and record your document for you — without a trip to the courthouse.
Winchester city recording — the essentials
- Recording office
- Winchester/Frederick Circuit Court Clerk's Office (combined Circuit Court jurisdiction; Hon. William D. Gardner, Clerk)
- Recording fee
- $18 for instrument of 10 or fewer pages (statewide statutory tier, Va. Code §17.1-275) first / $32 for 11-30 pages; $52 for 31+ pages (statewide statutory tiers) add'l (+$3.50 of base fee earmarked for records preservation; separate consideration-based grantor's/recordation taxes apply - use VA Circuit Court deed calculator)
- Mailing address
- Winchester Circuit Court Clerk, Judicial Center, 5 North Kent Street, Winchester, VA 22601
- Phone
- (540) 667-5770
- Checks payable to
- unverified - confirm with Clerk's Office
- Electronic recording
- Available via Simplifile, CSC, ePN, Indecomm
Formatting note: Not required per Deeds.com summary of this Circuit Court's requirements
Can you e-record in Winchester city?
Yes. Winchester city accepts electronic recording through Simplifile, CSC, ePN, Indecomm, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Winchester city, Virginia
- Prepare the document so it meets Winchester city formatting rules (legal description, grantee address, signature block, and the blank margin the recorder reserves for its stamp).
- Notarize it if the instrument requires acknowledgment — most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, Indecomm, or by mail to Winchester/Frederick Circuit Court Clerk's Office (combined Circuit Court jurisdiction; Hon. William D. Gardner, Clerk) at Winchester Circuit Court Clerk, Judicial Center, 5 North Kent Street, Winchester, VA 22601.
- Pay the recording fee ($18 for instrument of 10 or fewer pages (statewide statutory tier, Va. Code §17.1-275) first / $32 for 11-30 pages; $52 for 31+ pages (statewide statutory tiers) add'l (+$3.50 of base fee earmarked for records preservation; separate consideration-based grantor's/recordation taxes apply - use VA Circuit Court deed calculator)).
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
How Jurably helps in Winchester city
Jurably isn’t a deed-filing desk — it’s how real-estate investors get the important paperwork done. If you’re under contract on a Winchester city property, we file a memorandum of contract to secure your equitable interest so the seller can’t sell out from under you. Need it notarized first? We handle online notarization or send a mobile notary to your signer. Then we record it — electronically through the county’s approved network — and return the recorded instrument. It’s a self-help filing service, not legal advice.
Winchester city recording — FAQ
How much does it cost to record a document in Winchester city?
The Winchester/Frederick Circuit Court Clerk's Office (combined Circuit Court jurisdiction; Hon. William D. Gardner, Clerk) charges $18 for instrument of 10 or fewer pages (statewide statutory tier, Va. Code §17.1-275) first / $32 for 11-30 pages; $52 for 31+ pages (statewide statutory tiers) add'l (+$3.50 of base fee earmarked for records preservation; separate consideration-based grantor's/recordation taxes apply - use VA Circuit Court deed calculator), with checks payable to unverified - confirm with Clerk's Office. Additional fees may apply for extra pages, indexing, or specific document types.
Can you record documents electronically in Winchester city?
Yes. Winchester city accepts electronic recording through Simplifile, CSC, ePN, Indecomm, so a properly formatted document can be recorded the same or next business day without mailing paper.
Where do I send documents for recording in Winchester city?
Mail recordings to Winchester/Frederick Circuit Court Clerk's Office (combined Circuit Court jurisdiction; Hon. William D. Gardner, Clerk): Winchester Circuit Court Clerk, Judicial Center, 5 North Kent Street, Winchester, VA 22601 ((540) 667-5770).
How can Jurably help with recording in Winchester city?
If you’re securing a real-estate contract, Jurably files a memorandum of contract in Winchester city to protect your equitable interest; we also notarize documents online or in person and record them for you. Upload your document and we prepare, notarize, and file it — so you never have to visit the Winchester city recorder in person.
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Under contract in Winchester city? Secure it.
Jurably files a memorandum to protect your deal, notarizes what you need, and records it — no courthouse trip.