Virginia · Document Recording
Recording a Deed or Document in Southampton County, VA
Southampton County (population 18,110) records real-property documents through the Clerk of the Circuit Court, Southampton County (Register of Deeds function). Below is what it costs, how to submit, and how Jurably can prepare, notarize, and record your document for you — without a trip to the courthouse.
Southampton County recording — the essentials
- Recording office
- Clerk of the Circuit Court, Southampton County (Register of Deeds function)
- Recording fee
- $18 recording/indexing fee for instruments of 10 or fewer pages (per VA Code §17.1-275; statewide fee schedule, not county-specific) first / $32 for 11-30 pages; $52 for 31+ pages (VA Code §17.1-275) add'l (+Not separately confirmed on county page; VA Code §17.1-275 riders include $5 Technology Trust Fund fee and Virginia Housing Trust Fund fees typical statewide - not confirmed specific to Southampton on official site (unverified))
- Mailing address
- P.O. Box 190, Courtland, VA 23837 (physical: 22350 Main St., Courtland, VA 23837)
- Phone
- (757) 653-2200
- Electronic recording
- Available via Simplifile
Formatting note: Not confirmed on official Southampton page (Virginia Land Record Cover Sheet is generally used statewide per §17.1-227.1) - unverified for this county specifically
Can you e-record in Southampton County?
Yes. Southampton County accepts electronic recording through Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Southampton County, Virginia
- Prepare the document so it meets Southampton County formatting rules (legal description, grantee address, signature block, and the blank margin the recorder reserves for its stamp).
- Notarize it if the instrument requires acknowledgment — most deeds and affidavits do.
- Submit electronically through Simplifile, or by mail to Clerk of the Circuit Court, Southampton County (Register of Deeds function) at P.O. Box 190, Courtland, VA 23837 (physical: 22350 Main St., Courtland, VA 23837).
- Pay the recording fee ($18 recording/indexing fee for instruments of 10 or fewer pages (per VA Code §17.1-275; statewide fee schedule, not county-specific) first / $32 for 11-30 pages; $52 for 31+ pages (VA Code §17.1-275) add'l (+Not separately confirmed on county page; VA Code §17.1-275 riders include $5 Technology Trust Fund fee and Virginia Housing Trust Fund fees typical statewide - not confirmed specific to Southampton on official site (unverified))).
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
How Jurably helps in Southampton County
Jurably isn’t a deed-filing desk — it’s how real-estate investors get the important paperwork done. If you’re under contract on a Southampton County property, we file a memorandum of contract to secure your equitable interest so the seller can’t sell out from under you. Need it notarized first? We handle online notarization or send a mobile notary to your signer. Then we record it — electronically through the county’s approved network — and return the recorded instrument. It’s a self-help filing service, not legal advice.
Southampton County recording — FAQ
How much does it cost to record a document in Southampton County?
The Clerk of the Circuit Court, Southampton County (Register of Deeds function) charges $18 recording/indexing fee for instruments of 10 or fewer pages (per VA Code §17.1-275; statewide fee schedule, not county-specific) first / $32 for 11-30 pages; $52 for 31+ pages (VA Code §17.1-275) add'l (+Not separately confirmed on county page; VA Code §17.1-275 riders include $5 Technology Trust Fund fee and Virginia Housing Trust Fund fees typical statewide - not confirmed specific to Southampton on official site (unverified)). Additional fees may apply for extra pages, indexing, or specific document types.
Can you record documents electronically in Southampton County?
Yes. Southampton County accepts electronic recording through Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
Where do I send documents for recording in Southampton County?
Mail recordings to Clerk of the Circuit Court, Southampton County (Register of Deeds function): P.O. Box 190, Courtland, VA 23837 (physical: 22350 Main St., Courtland, VA 23837) ((757) 653-2200).
How can Jurably help with recording in Southampton County?
If you’re securing a real-estate contract, Jurably files a memorandum of contract in Southampton County to protect your equitable interest; we also notarize documents online or in person and record them for you. Upload your document and we prepare, notarize, and file it — so you never have to visit the Southampton County recorder in person.
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Under contract in Southampton County? Secure it.
Jurably files a memorandum to protect your deal, notarizes what you need, and records it — no courthouse trip.