Virginia · Document Recording
Recording a Deed or Document in Caroline County, VA
Caroline County (population 34,413) records real-property documents through the Caroline County Circuit Court Clerk's Office (Susan W. Minarchi, Clerk). Below is what it costs, how to submit, and how Jurably can prepare, notarize, and record your document for you — without a trip to the courthouse.
Caroline County recording — the essentials
- Recording office
- Caroline County Circuit Court Clerk's Office (Susan W. Minarchi, Clerk)
- Recording fee
- $18 for instrument of 10 or fewer pages (VA Code §17.1-275 statewide schedule); $0.50/page cited for certain record types per §17.1-275(A)(8) first / $32 for 11-30 pages; $52 for 31+ pages add'l (+Statewide records-preservation allocation embedded in base fee; VOF/WMATA riders where applicable — county-specific breakdown not separately itemized (unverified))
- Mailing address
- P.O. Box 309, Bowling Green, VA 22427
- Phone
- 804-633-1090 (fax 804-633-0519)
- Checks payable to
- unverified (presumed Clerk of the Circuit Court, Caroline County)
- Electronic recording
- Available via Simplifile, CSC
Formatting note: No cover sheet required for e-Recordings; pages (incl. clerk's certification page) must be numbered correctly. Deeds of Assumption/Gift & Assumption/Exchange, multi-jurisdiction documents, and plats are NOT accepted for e-recording.
Can you e-record in Caroline County?
Yes. Caroline County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Caroline County, Virginia
- Prepare the document so it meets Caroline County formatting rules (legal description, grantee address, signature block, and the blank margin the recorder reserves for its stamp).
- Notarize it if the instrument requires acknowledgment — most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Caroline County Circuit Court Clerk's Office (Susan W. Minarchi, Clerk) at P.O. Box 309, Bowling Green, VA 22427.
- Pay the recording fee ($18 for instrument of 10 or fewer pages (VA Code §17.1-275 statewide schedule); $0.50/page cited for certain record types per §17.1-275(A)(8) first / $32 for 11-30 pages; $52 for 31+ pages add'l (+Statewide records-preservation allocation embedded in base fee; VOF/WMATA riders where applicable — county-specific breakdown not separately itemized (unverified))).
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Let Jurably record it for you
Skip the courthouse. Upload your signed document to Jurably and we prepare it to Caroline County standards, arrange remote online notarization if it is needed, e-record it through the county’s approved network, and return the recorded instrument — usually within a couple of business days. It is a self-help filing service, not legal advice.
Caroline County recording — FAQ
How much does it cost to record a document in Caroline County?
The Caroline County Circuit Court Clerk's Office (Susan W. Minarchi, Clerk) charges $18 for instrument of 10 or fewer pages (VA Code §17.1-275 statewide schedule); $0.50/page cited for certain record types per §17.1-275(A)(8) first / $32 for 11-30 pages; $52 for 31+ pages add'l (+Statewide records-preservation allocation embedded in base fee; VOF/WMATA riders where applicable — county-specific breakdown not separately itemized (unverified)), with checks payable to unverified (presumed Clerk of the Circuit Court, Caroline County). Additional fees may apply for extra pages, indexing, or specific document types.
Can you record documents electronically in Caroline County?
Yes. Caroline County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
Where do I send documents for recording in Caroline County?
Mail recordings to Caroline County Circuit Court Clerk's Office (Susan W. Minarchi, Clerk): P.O. Box 309, Bowling Green, VA 22427 (804-633-1090 (fax 804-633-0519)).
Can Jurably record my document in Caroline County for me?
Yes. Upload your signed document, and Jurably prepares it, arranges notarization if it is required, e-records it through the county’s approved network, and returns the recorded instrument to you — so you never have to visit the Caroline County recorder in person.
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Record in Caroline County without the courthouse trip.
Upload your document — Jurably prepares, notarizes, and records it, then sends back the recorded instrument.