Illinois · Document Recording
Recording a Deed or Document in Coles, IL
Coles (population 46,607) records real-property documents through the Coles County Clerk and Recorder (combined office). Below is what it costs, how to submit, and how Jurably can prepare, notarize, and record your document for you — without a trip to the courthouse.
Coles recording — the essentials
- Recording office
- Coles County Clerk and Recorder (combined office)
- Recording fee
- $69.00 standard document first / Non-standard documents (multiple parcels/legal references) $84.00; subdivision plats $84.00 add'l (+Exempt/rental-housing-exempt documents $51.00; state liens $11.00; federal liens $18.00; UCC filings $51.00; copies $1/page, certified copies $10/document)
- Mailing address
- Coles County Clerk and Recorder, 651 Jackson Avenue, Room 122, Charleston, IL 61920
- Phone
- (217) 348-0523 / (217) 348-7325
- Checks payable to
- Coles County Recorder
- Electronic recording
- Available via Simplifile, CSC, ePN
Formatting note: No mandatory cover sheet form, but first page must reserve a 3x5 inch blank space in the upper right corner for recorder use
Can you e-record in Coles?
Yes. Coles accepts electronic recording through Simplifile, CSC, ePN, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Coles, Illinois
- Prepare the document so it meets Coles formatting rules (legal description, grantee address, signature block, and the blank margin the recorder reserves for its stamp).
- Notarize it if the instrument requires acknowledgment — most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, or by mail to Coles County Clerk and Recorder (combined office) at Coles County Clerk and Recorder, 651 Jackson Avenue, Room 122, Charleston, IL 61920.
- Pay the recording fee ($69.00 standard document first / Non-standard documents (multiple parcels/legal references) $84.00; subdivision plats $84.00 add'l (+Exempt/rental-housing-exempt documents $51.00; state liens $11.00; federal liens $18.00; UCC filings $51.00; copies $1/page, certified copies $10/document)).
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Let Jurably record it for you
Skip the courthouse. Upload your signed document to Jurably and we prepare it to Coles standards, arrange remote online notarization if it is needed, e-record it through the county’s approved network, and return the recorded instrument — usually within a couple of business days. It is a self-help filing service, not legal advice.
Coles recording — FAQ
How much does it cost to record a document in Coles?
The Coles County Clerk and Recorder (combined office) charges $69.00 standard document first / Non-standard documents (multiple parcels/legal references) $84.00; subdivision plats $84.00 add'l (+Exempt/rental-housing-exempt documents $51.00; state liens $11.00; federal liens $18.00; UCC filings $51.00; copies $1/page, certified copies $10/document), with checks payable to Coles County Recorder. Additional fees may apply for extra pages, indexing, or specific document types.
Can you record documents electronically in Coles?
Yes. Coles accepts electronic recording through Simplifile, CSC, ePN, so a properly formatted document can be recorded the same or next business day without mailing paper.
Where do I send documents for recording in Coles?
Mail recordings to Coles County Clerk and Recorder (combined office): Coles County Clerk and Recorder, 651 Jackson Avenue, Room 122, Charleston, IL 61920 ((217) 348-0523 / (217) 348-7325).
Can Jurably record my document in Coles for me?
Yes. Upload your signed document, and Jurably prepares it, arranges notarization if it is required, e-records it through the county’s approved network, and returns the recorded instrument to you — so you never have to visit the Coles recorder in person.
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Record in Coles without the courthouse trip.
Upload your document — Jurably prepares, notarizes, and records it, then sends back the recorded instrument.