Illinois · Document Recording
Recording a Deed or Document in Clay, IL
Clay (population 12,793) records real-property documents through the Clay County Clerk & Recorder (combined office). Below is what it costs, how to submit, and how Jurably can prepare, notarize, and record your document for you — without a trip to the courthouse.
Clay recording — the essentials
- Recording office
- Clay County Clerk & Recorder (combined office)
- Recording fee
- $94.00 standard document first / Included in flat fee; RHSP-exempt standard documents $74.00; non-standard documents (4 pages or less) $112.00 add'l (+Surveys (max 11x17) $94.00; plats of subdivision (max 30x36) $112.00; certified copies $20.00 (plats $10.00); non-certified copies $1.00/page)
- Mailing address
- Clay County Recorder, 111 E. Chestnut St., P.O. Box 160, Louisville, IL 62858
- Phone
- (618) 665-3626
- Checks payable to
- Clay County Clerk & Recorder (unconfirmed — verify by phone; email [email protected])
- Electronic recording
- Available via Simplifile, CSC, ePN
Formatting note: Not specified online
Can you e-record in Clay?
Yes. Clay accepts electronic recording through Simplifile, CSC, ePN, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Clay, Illinois
- Prepare the document so it meets Clay formatting rules (legal description, grantee address, signature block, and the blank margin the recorder reserves for its stamp).
- Notarize it if the instrument requires acknowledgment — most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, or by mail to Clay County Clerk & Recorder (combined office) at Clay County Recorder, 111 E. Chestnut St., P.O. Box 160, Louisville, IL 62858.
- Pay the recording fee ($94.00 standard document first / Included in flat fee; RHSP-exempt standard documents $74.00; non-standard documents (4 pages or less) $112.00 add'l (+Surveys (max 11x17) $94.00; plats of subdivision (max 30x36) $112.00; certified copies $20.00 (plats $10.00); non-certified copies $1.00/page)).
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Let Jurably record it for you
Skip the courthouse. Upload your signed document to Jurably and we prepare it to Clay standards, arrange remote online notarization if it is needed, e-record it through the county’s approved network, and return the recorded instrument — usually within a couple of business days. It is a self-help filing service, not legal advice.
Clay recording — FAQ
How much does it cost to record a document in Clay?
The Clay County Clerk & Recorder (combined office) charges $94.00 standard document first / Included in flat fee; RHSP-exempt standard documents $74.00; non-standard documents (4 pages or less) $112.00 add'l (+Surveys (max 11x17) $94.00; plats of subdivision (max 30x36) $112.00; certified copies $20.00 (plats $10.00); non-certified copies $1.00/page), with checks payable to Clay County Clerk & Recorder (unconfirmed — verify by phone; email [email protected]). Additional fees may apply for extra pages, indexing, or specific document types.
Can you record documents electronically in Clay?
Yes. Clay accepts electronic recording through Simplifile, CSC, ePN, so a properly formatted document can be recorded the same or next business day without mailing paper.
Where do I send documents for recording in Clay?
Mail recordings to Clay County Clerk & Recorder (combined office): Clay County Recorder, 111 E. Chestnut St., P.O. Box 160, Louisville, IL 62858 ((618) 665-3626).
Can Jurably record my document in Clay for me?
Yes. Upload your signed document, and Jurably prepares it, arranges notarization if it is required, e-records it through the county’s approved network, and returns the recorded instrument to you — so you never have to visit the Clay recorder in person.
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Record in Clay without the courthouse trip.
Upload your document — Jurably prepares, notarizes, and records it, then sends back the recorded instrument.