Illinois · Document Recording
Recording a Deed or Document in Clay, IL
Clay (population 12,793) records real-property documents through the Clay County Clerk & Recorder (combined office). Below is what it costs, how to submit, and how Jurably can prepare, notarize, and record your document for you — without a trip to the courthouse.
Clay recording — the essentials
- Recording office
- Clay County Clerk & Recorder (combined office)
- Recording fee
- $94.00 standard document first / Included in flat fee; RHSP-exempt standard documents $74.00; non-standard documents (4 pages or less) $112.00 add'l (+Surveys (max 11x17) $94.00; plats of subdivision (max 30x36) $112.00; certified copies $20.00 (plats $10.00); non-certified copies $1.00/page)
- Mailing address
- Clay County Recorder, 111 E. Chestnut St., P.O. Box 160, Louisville, IL 62858
- Phone
- (618) 665-3626
- Checks payable to
- Clay County Clerk & Recorder (unconfirmed — verify by phone; email claycoclerk@claycounty.illinois.gov)
- Electronic recording
- Available via Simplifile, CSC, ePN
Formatting note: Not specified online
Can you e-record in Clay?
Yes. Clay accepts electronic recording through Simplifile, CSC, ePN, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Clay, Illinois
- Prepare the document so it meets Clay formatting rules (legal description, grantee address, signature block, and the blank margin the recorder reserves for its stamp).
- Notarize it if the instrument requires acknowledgment — most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, or by mail to Clay County Clerk & Recorder (combined office) at Clay County Recorder, 111 E. Chestnut St., P.O. Box 160, Louisville, IL 62858.
- Pay the recording fee ($94.00 standard document first / Included in flat fee; RHSP-exempt standard documents $74.00; non-standard documents (4 pages or less) $112.00 add'l (+Surveys (max 11x17) $94.00; plats of subdivision (max 30x36) $112.00; certified copies $20.00 (plats $10.00); non-certified copies $1.00/page)).
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
How Jurably helps in Clay
Jurably isn’t a deed-filing desk — it’s how real-estate investors get the important paperwork done. If you’re under contract on a Clay property, we file a memorandum of contract to secure your equitable interest so the seller can’t sell out from under you. Need it notarized first? We handle online notarization or send a mobile notary to your signer. Then we record it — electronically through the county’s approved network — and return the recorded instrument. It’s a self-help filing service, not legal advice.
Clay recording — FAQ
How much does it cost to record a document in Clay?
The Clay County Clerk & Recorder (combined office) charges $94.00 standard document first / Included in flat fee; RHSP-exempt standard documents $74.00; non-standard documents (4 pages or less) $112.00 add'l (+Surveys (max 11x17) $94.00; plats of subdivision (max 30x36) $112.00; certified copies $20.00 (plats $10.00); non-certified copies $1.00/page), with checks payable to Clay County Clerk & Recorder (unconfirmed — verify by phone; email claycoclerk@claycounty.illinois.gov). Additional fees may apply for extra pages, indexing, or specific document types.
Can you record documents electronically in Clay?
Yes. Clay accepts electronic recording through Simplifile, CSC, ePN, so a properly formatted document can be recorded the same or next business day without mailing paper.
Where do I send documents for recording in Clay?
Mail recordings to Clay County Clerk & Recorder (combined office): Clay County Recorder, 111 E. Chestnut St., P.O. Box 160, Louisville, IL 62858 ((618) 665-3626).
How can Jurably help with recording in Clay?
If you’re securing a real-estate contract, Jurably files a memorandum of contract in Clay to protect your equitable interest; we also notarize documents online or in person and record them for you. Upload your document and we prepare, notarize, and file it — so you never have to visit the Clay recorder in person.
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Under contract in Clay? Secure it.
Jurably files a memorandum to protect your deal, notarizes what you need, and records it — no courthouse trip.